What is a BIM Execution Plan (BEP)?

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Phil Puccio

Before starting a construction project, especially in the case of unusually large or complex projects with several different parties, it is essential to create a BIM implementation plan (BEP) so that it can be checked and implemented in the various project phases. The main purpose of the plan is to ensure that all parties are in sync in terms of collaboration and the advancement of the project. It shows an overall plan of execution that keeps the overall picture clear and in focus.

A BEP is a comprehensive document that helps the project team understand and execute the role of BIM in the different phases of construction management. Often times, with construction projects, executing a plan becomes difficult. Unnecessary micro-details that make it difficult to find and identify critical data to move projects forward and get results on time. Carefully formulated BEPs help teams stay on top of things by focusing on the essentials, saving hours. Some of the benefits a BEP can bring to completion of the project are listed below.

The implementation plans encourage immediate communication between the various teams (site managers, structural engineers, MEP engineers) at the start of the construction project. Hence, it helps to manage the roles, responsibilities, and expectations, and make sure the work, ideas, and suggestions between them are clear.

The biggest challenge in any construction project is a tight schedule. With a well-formed BEP that focuses on project benefits, no one will get stuck with questioned details, which very often leads to significant delays in project results. Instead, only the most necessary details are processed and made available in this plan. This ensures that the work is efficiently completed within the given time.

Easy collaboration between all departments is another area that BEP improves. The project team can work together in real time across different project phases. This helps avoid unnecessary confusion between project tasks and enables each task to be given due attention.

A BEP is a powerful communication tool that connects all points in the picture and holds them together until the end. This aspect is essential in the Architecture, Engineering, and Construction (AEC) industry. Only a well-coordinated project can hold out to the end and deliver the desired output. BEP ensures that everyone who contributes to the project has a dedicated and assigned role and oversees how the work is being carried out. And since all suppliers are connected, a BEP ensures that there are no gaps in the execution and that the project life cycle is not disrupted. This gives the participants a sense of responsibility about what is expected of them and how they should carry out the tasks assigned to them, so that the quality of the system and processes is maintained. There are mainly 2 types of BIM execution plans. BEP before the conclusion of the contract and BEP after the conclusion of the contract.

The BEP pre-contract is a pre-tender document and these initial plans are presented to the client during the tendering phase. The supplier sets out his proposed capacity, procedure, software to be used and other details. The supplier can formulate the exact details of the pre-contractual plan or the requirements specified by the employer in a document such as B. Handle Exchange Information Requirements (EIR).

The BEP preliminary contract essentially contains a project implementation plan (PIP), which shows the experiences of potential suppliers with offers, their competence and their experience in this branch together with quality documentation. It also shows project milestones according to the project program.

Once the contract has been awarded, a BEP will be created after the contract is signed to confirm supply chain capabilities and regulate details for the future. The post-contract BEP contains information on management, planning and documentation, standard method and procedures for various activities related to BIM and IT solutions, indicating the version of software used in the project.

The management part of BEP provides information about the different roles, responsibilities and authorities of the suppliers in the project. It also shows the project milestones, the approval process to follow until the project is complete, and various aspects of management when implementing BIM in the project. Planning and documentation is a further section in the BEP, which contains in detail the presentation of the PIP (Project Implementation Plan), which ensures the efficiency of the supply chain. This section also includes the Master Information Delivery Plan (MIDP) and the Task Information Delivery Plan (TIDP). The BEP also informs the suppliers about file naming conventions, layer naming conventions, drawing sheet templates, labels, dimensions, abbreviations and symbols that are to be used consistently until the project is completed. It also contains the software information and versions used for the BIM process of the construction project.

The following table shows the most important aspects of a BEP adopted by the CIC 2011:

If a contract named multiple suppliers, there is likely a primary BEP. Subsequent BEPs of the new teams must then be dovetailed with the existing primary BEP.

To sum up, BIM is a process that is widely used in the AEC (Architecture Engineering and Construction) industry these days, and BEP (BIM Execution Plan) is a tool for implementing or running BIM in a project. In our opinion, a project that includes a BEP is more likely to perform its functions more smoothly and successfully than a project that does not implement it. However, this cannot be standardized across all construction projects. Every customer has different requirements and every project has a different approach. In addition, each country has its own protocols, rules and regulations that must be followed. The software used in BIM is very often updated these days with the latest features, which excludes the possibility of using the same version of the software in future projects.

Do you want to create and manage BEPs the smart way? planBIM can help. BEPs can be created much more robustly with features that enable publishing workflows, access control, and live collaboration.

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Original Source: https://www.planbim.io/blog/2020/04/20/what-is-a-bep/
Category – BIM

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